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     Information for Parents & Students

    April 3, 2020

    School Year: Governor Kemp issued an executive order closing all schools for face to face instruction through the remainder of the school year. 

    Graduation Ceremony: 

    We have continuously consulted with local medical professionals during the coronavirus pandemic. We trust our local doctors and know they have the best interest of our community at heart. Last week, with the support of local medical professionals, we announced that we planned to have graduation on May 22 unless circumstances changed. Over this past weekend, our county posted 25 new COVID-19 cases. Today (5/13), an additional 7 cases have been reported.  While testing has expanded in our community, this is a significant increase from just a week ago.  We continue to follow the guidance of our local doctors and are postponing graduation to June 26 due to the recent rise in cases. We know this is disappointing to many of you. However, we remain committed to recognizing you with the graduation ceremony you deserve.

    We will still have cap and gown pickup on Friday from 9-12. We are in the process of planning something special on May 22 to celebrate you! Details will be released soon. We look forward to seeing you then! In the meantime, stay healthy and plan for a June 26 graduation. 

    Meal Deliveries:  We deliver meals on Monday and Wednesday. On Monday, students receive meals for two days:  lunch or Monday & Tuesday and breakfast for Tuesday & Wednesday. On Wednesday, students receive meals for three days:  lunch for Wednesday, Thursday, & Friday and breakfast for Thursday, Friday, & Monday. Meal deliveries are scheduled to continue through Wednesday, May 20.

    Awards Banquets:  

    • Seniors Honors Program: May 14 - virtual program 
    • Athletic Awards Program: May 12 - virtual program 
    • Band Program: May 7 - virtual program 

    Promotion/Retention: PK-8 teachers will contact parents if their student does not currently meet requirements to be promoted to the next grade. Teachers in grades 9-12 will contact parents if the student is not passing the course. Additional work may be required in order to earn a passing grade. Parents will be contacted directly in these situations. Deadline to complete work for high school students: May 1.

    Learning Options:  Online resources are posted here. Many of our teachers are also providing resources through Google Classroom. Printed learning packets for students in grades PK-7 are available in containers at CCEMS. As long as students are passing, we will not require students to complete work. However, we strongly encourage students to remain engaged in these learning activities.

    Parents may reach out to teachers for feedback and assistance on student work. From the home page of our website (, scroll down to “staff directory” to find email addresses of all of our teachers. 

    If high school students have concerns or would like additional work to improve their averages, they may contact their teachers. The deadline for all student work to be completed is May 1. If you need assistance logging into PowerSchool, email Chasity Luke at or Becky Morgan at


    • PRE-K: Pre-K applications will be available beginning April 13 from the front entrance of CCEMS. Applications will be placed in a container where parents can pick up anytime. A drop box will also be available to return applications anytime. Staff members will be available at CCEMS from 11-1 on Mondays and Wednesdays during meal deliveries if parents prefer to return the application in person or if they have questions. For more info, click here.
    • Kindergarten: Kindergarten applications will be available at CCEMS during the month of May. The applications for Pre-K and kindergarten are different. Therefore, so as not to confuse the two programs, we will focus on Pre-K from April 13 – April 30 and focus on new kindergarten applications in May. (If your child is in Pre-K, they do NOT need a kindergarten application). Continue to check our webpage and social media accounts for information.
    • High School: Students will participate in online registration for classes for the 2020-2021 school year in May. Students should check our webpage and social media accounts for updates. We will also issue an alert with our all-call system.

    Refunds & Fundraisers: Some grades and classes had scheduled field trips where students had paid to attend. We will issue checks to refund field trip money. Checks have been mailed to the home address of the student listed in Powerschool.

    CCEMS students recently participated in a fundraiser. We expect the products ordered to be available for pickup in May. Additional details will be provided in a few weeks.

    Report Cards, Book Returns, Etc.: Report cards will be mailed at the end of the school year. Parents may always check grades online at

    If a student has a library book, you can return library books during meal distributions at CCEMS on Mondays and Wednesdays between 11 – 1 or you may give them to the teachers on meal routes.

    CCHS will schedule a time in May for textbook returns.

    Students with Disabilities: It is extremely important for families and schools to collaborate and communicate regarding services for students with disabilities. Please click here for more information. 

    Please continue to check our system website parent page for frequent updates. You may email if you need assistance making contact with teachers or have any other questions or concerns. 


    Thank you for your patience during these unprecedented times. We look forward to things returning to “normal” and having your students back with us. In the meantime, it is our hope that the spread of COVID-19 slows to a rate that our government and medical professionals are able to manage it and that our students, parents, and community members remain healthy. While the daily operations of the Clinch County School System have been disrupted due to this public health emergency, the faculty and staff remain committed to our students and community. Stay healthy! #GrowClinch

Meal Routes