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CLINCH COUNTY PRIMARY 2009-2010
STUDENT HANDBOOK
Clinch County Primary School Principal: Ms. Nan C. Mikell 575 Woodlake Drive Assistant Principal: Ms. Charlye Morehead Homerville, Georgia 31634 912-487-5385 FAX 912-487- 1732
Accredited by Southern Association of Colleges and Schools Georgia Accrediting Commission, Inc.
Recipient of State of Georgia Governor’s Office of Student Achievement 2006 BRONZE AWARD Greatest Gain Meeting and Exceeding Standards
2006 Georgia Title I Distinguished School- AYP Four Years 2007 Georgia Title I Distinguished School- AYP Five Years 2008 Georgia Title I Distinguished School- AYP-Six Years
The faculty and staff of Clinch County Primary School welcome you and your family. We will do our best to offer your child the best possible education, and we will strive to make that education interesting and stimulating. We ask for your support and we ask that you will be an active participant in your child’s education. The policies and procedures contained in this handbook are the result of a cooperative effort between the faculty and the administration. We ask that you and your child go over this handbook together and become familiar so that his/her experience at Clinch County Primary School will be happy and productive.
It is the policy of the Clinch County Board of Education not to discriminate on the basis of race, color, national origin, sex, marital status, age, native language, religion, creed, or handicap in educational programs and activities, admission to facilities or employment practices.
BELIEF STATEMENTS OF THE CLINCH COUNTY SCHOOL SYSTEM
1. We believe all children can learn. 2. We believe all students are unique and valued individuals and learn in different ways. 3. We believe in creating high expectations for all and in helping students become responsible for their learning. 4. We believe students learn best in a safe, caring and well-maintained environment; no individual has the right to disrupt the learning environment. 5. We believe in equipping students for the future workforce through technology enhanced learning. 6. We believe students engaged in school activities enjoy a more successful educational experience. 7. We believe continuous and balanced formative assessment and analysis of performance data provides for increased learning. 8. We believe prompt and regular attendance by students and teachers leads to improved performance. 9. We believe life-long professional learning for all staff and team-based collaboration efforts lead to higher organizational performance. 10. We believe in effective communications internally and externally. 11. We believe in the personal accountability of all stakeholders in learning- students, teachers, parents, community. 12. We believe successful school experiences are predictors of successful life experiences.
MISSION STATEMENT OF CLINCH COUNTY SCHOOL SYSTEM To engage students in the pursuit of a quality education, in a safe and clean environment, with valuable resources.
CLINCH COUNTY SCHOOLS’ VISION Our vision for the Clinch County schools is to reach and maintain a high school graduation rate of at least 90 percent and to rank in the top 10 percent of school systems in Georgia. We will accomplish this vision by setting high expectations for students, staff, and parents; by improving perceptions of the value of education, and by improving parent involvement. We will provide multiple safety nets and support, remediation and enrichment, strong accountability systems, and alignment from the board room to the classroom- Pre-K to 12.
EARLY INTERVENTION PROGRAM Although children start school at a designated chronological age, they differ greatly in their individual development and experience base. The Early Intervention Program in grades K-3 is designed to serve students who are at risk of not reaching or maintaining academic grade level. The purpose of the Early Intervention Program is to provide additional instructional resources to help students who are performing below grade level obtain the necessary academic skills to reach grade level performance in the shortest possible time. PROGRAMS IN SPECIAL EDUCATION The Special Education Department of the Clinch County School System provides a complete range of programs and services for students with identified special needs. Special services are available from kindergarten through high school for eligible students who are handicapped emotionally, and/or physically. Eligibility procedures include initial screening and further educational/psychological testing to determine program eligibility and the type and amount of help needed when eligible. Special attention is provided to meet the needs of individual students while working closely with parents. An individual education plan (IEP) is formulated for each eligible student. Individual plans consider the types of services and personnel required, each student’s learning style, motivational factors, and environmental factors. Questions regarding these special services should be directed to the principal (487-5385) or the Special Education Coordinator (487-5321).
PROGRAMS FOR HOSPITAL/HOMEBOUND STUDENTS A student who has a medical diagnosis, non-communicable condition that restricts him/her to home or the hospital for five or more school days may be eligible for hospital/homebound instruction. Please contact the principal (487-5385) or the board of education office (487-5321)
PROMOTION AND RETENTION- DESCRIPTOR CODE IHE The Board of Education adopts this policy in accordance with O.C.G.A. 20-2-282 through 20-2-285 (Georgia Academic Placement and Promotion Policy) that bases placement or promotion of a student into a grade, class or program on an assessment of the academic achievement of the student and a determination of the education setting in which the student is most likely to receive instruction and other services needed in order to succeed and progress to the next higher level of academic achievement.
The superintendent and appropriate staff shall develop rules and regulations governing promotion, placement, and retention of students in grades K-12. Such rules and regulations shall include the following requirements. 1. Definitions consistent with those contained in the State Board Rule 160-4-2-.11 Promotion, Placement and Retention. 2. Students shall be tested in accordance with requirements specified in State Board Rule 160 -3-1-.07 Testing Programs- Student Assessment 3. The promotion of students in grades 3, 5, and 8 shall be determined in accordance with State Board Rule 160-4-2-.11 Promotion, Placement and Retention that requires those students to achieve grade level on the Criterion Referenced Competency Tests(s) (CRCT) 4. The promotion of students in grades 1, 2, 4, 6, and 7 shall be determined by an administrative process led by the principal or designee. Promotion of such students shall be based on a review of factors specified within the district’s rule and regulations, including, but not limited to, the student’s performance on the CRCT(s). 5.The school principal or designee shall utilize the results of the CRCT(s) as specified in this policy in determining (a) the overall academic achievement of the student; (b) an appropriate plan of accelerated, differentiated, or additional instruction for students who do not achieve grade level; and (c) placement ( with specific recommendations), promotion, or retention of a student. 6. Local promotion criteria which have been determined by the Board to be as follows: a. Grades K-8: All students must meet all Attendance Requirements. b. Kindergarten- First-grade placement decisions are made on an individual basis using Georgia Kindergarten Inventory of Developing Skills (GKIDS) results in concert with student’s report card grades, teacher recommendation, and other relevant information. c. Grade 1: The student MUST pass Reading and Mathematics on his/her report card. d. Grades 2-7: The student MUST pass Reading, Mathematics, and Language Arts on his/her report card. English and Spelling will be averaged together to determine the Language Arts grade. Additionally, the student in grades 3-7 MUST pass Science or Social Studies on his/her report card. e. Grade 8: The student MUST pass 5 out of 8 courses on his/her report card; the courses are taken on the 4x4 block schedule. PASS (Providing At-Risk Students Success) students take the following courses: 2 blocks of READ 180, 2 blocks of Language Arts, 2 blocks of math, 1 block of science/social studies, and 1 block of health/PE. f. In grades 1-8, students are required to meet or exceed the standard on the Reading AND Mathematics subtests of the CRCT in order to be automatically promoted to the next grade. g. Any student who does not meet the promotion criteria will be automatically referred to the Promotion/Retention Committee for a decision as to whether the student will be placed to the next grade or retained in the present grade. This committee will be composed of the principal and grade-level teachers: the committee shall review input from the Student Support Team, report cards, teacher recommendations, and other relevant information as appropriate. h. Grades 9-12: Promotion is based on the number of units for which a student has credit toward graduation. Graduation requirements are specified in the local Board’s graduation policy in accordance with the appropriate State Board Rule. 3. Parents or guardians shall be notified annually that placement or promotion of a student into a grade, class, or program will be based on the academic achievement of the student on criterion-referenced assessments and other criteria established by the Board. 4. Appeals: There shall be no appeal of promotion/retention beyond the school level.
Annual Notification to Parents Regarding Confidentiality of Student Education Records
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. FERPA gives parents certain rights to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.” · Parents or eligible students have the right to inspect and review the student’s education records maintained by the school within 45 days of a request to the school administrator. Schools are not required to provide copies of records unless it is impossible for parents or eligible students to review the records without copies. Schools may charge a fee for copies. · Parents or eligible students have the right to request in writing that a school correct records that they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information. · Generally, schools must have written permission from the parent or eligible student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions: o School officials with legitimate educational interest A school official is a person employed or contracted by the school to serve as an administrator, supervisor, teacher, or support staff member (including health staff, law enforcement personnel, attorney, auditor, or other similar roles); a person serving on the school board; or a parent or student serving on an official committee or assisting another school official in performing his or her tasks;
A legitimate educational interest means the review of records is necessary to fulfill a professional responsibility for the school; o Other schools to which a student is seeking to enroll; o Specified officials for audit or evaluation purposes; o Appropriate parties in connection with financial aid to a student o Organizations conducting certain studies for or on behalf of the school; o Accrediting organizations; o To comply with a judicial order or lawfully issued subpoena; o Appropriate officials in cases of health and safety emergencies; and o State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, sports participation (including height and weight of athletes) and dates of attendance unless notified by parents or eligible student that the school is not to disclose the information without consent.
The Individuals with Disabilities Education Act (IDEA) is a federal law that protects the rights of students with disabilities. In addition to standard school records for children with disabilities, education records could include evaluation and testing materials, medical and health information, Individualized Education Programs and related notices and consents, progress reports, materials related to disciplinary actions, and mediation agreements. Such information is gathered from a number of sources, including the student’s parents and staff of the school of attendance. Also, with parental permission, information may be gathered from additional pertinent sources, such as doctors and other health care providers. This information is collected to assure the child is identified, evaluated, and provided a Free Appropriate Public Education in accordance with state and federal special education laws.
Each agency participating under Part B of IDEA must assure that all stages of gathering, storing, retaining, and disclosing education records to third parties comply with federal confidentiality laws. In addition, the destruction of any education records of a child with a disability must be in accordance with IDEA regulatory requirements.
For additional information or to file a complaint, you may call the federal government at (202) 260-3887 (voice) or 1-800-877-8339 (TDD) Or the Georgia Department of Education at (404) 656-2800 or (800)-311-3627.
Board Policy, Student Hearing Procedure, Code: JCEB For the purpose of conducting certain student discipline hearings, as defined below, rendering a decision and imposing punishment, the Board of Education hereby adopts the following procedures: 1. The Superintendent shall convene a hearing in the following cases: a. Where a student has committed an alleged assault or battery upon a teacher, other school official or employee, if such a teacher or other school official or employee so requests; b. Where a student has violated any school or system rule or engaged in any other act or misconduct or insubordination for which the student’s principal recommends a suspension or expulsion longer than ten school days. 2. The Board of Education hereby designates its administrative staff to serve as members of hearing tribunals. When the principal of a school or his or her designee refers a student to the Superintendent or his or her designee for a hearing as described in paragraph 1, the Superintendent or his staff shall choose three of these members to serve as the hearing tribunal. No member of the hearing tribunal shall be a member of the staff at the school which the student attends. 3. Whenever a principal of his or her designee refers a student discipline matter to the Superintendent or his or her designee, the Superintendent or his or her designee shall send a letter by regular or certified mail to the student and his or her parents or guardians containing a statement of the time, place and nature of the hearing, a short and plain statement of the matters asserted and charges against the student, a list of potential witnesses, a statement setting forth the right of the student to present evidence, cross-examine witnesses and be represented by legal counsel. The hearing must be held no later than ten school days after the beginning of the suspension unless the school system and parent or guardians mutually agree to an extension. 4. The school principal or his or her designee shall be responsible for presenting evidence in support of the charges against the student and all parties shall be afforded an opportunity to present and respond to evidence and to examine and cross-examine witnesses on any and all issues. Any teacher who is called as a witness by the school system shall be given notice no later than three days prior to the hearing. The hearing tribunal shall have made a verbatim electronic or written record of the hearing. This record shall be available to all parties but the cost of transcribing such record shall be borne by the party requesting the transcript. 5. The hearing tribunal shall render a decision finding whether the student committed the offense, and if so, the appropriate punishment. The decision of the hearing tribunal shall be based solely on the evidence received at the hearing, including evidence presented by either party relevant to the appropriate punishment to be imposed. The hearing tribunal shall render a decision in writing within ten days of the close of the record and shall furnish a copy of the decision to the student, his or her parents or legal guardians, the principal or his or her designee and the Superintendent. The decision of the hearing tribunal shall be final and shall constitute the decision of the Board of Education unless either party should appeal the decision to the Board of Education. In any case where the tribunal finds that the student has committed an act of physical violence as that term is used in O.C.G.A. 20-2-751.6, any recommendation of the tribunal as to when and whether the student may return to school in accordance with the code section shall constitute the decision of the Board of Education unless there should be an appeal of the decision to the Board. 6. In the event a student or his/her parent does not wish to contest the charge(s) of violation (s) of the discipline rules of the school’s code of conduct for which a tribunal has been requested, the student and the parent may voluntarily accept the consequences prescribed by the school by signing a Waiver of Disciplinary Tribunal Hearing form. Such waiver shall specify the rule violation, the date and description of the incident, the prescribed consequences, and an agreement to waive the opportunity to participate in a tribunal hearing, present evidence, cross examine witnesses, and be represented by an attorney. The decision to waive the tribunal shall be final and cannot be appealed by the school or family. The waiver must be signed by the student, a parent, a school administrator and a district level administrator from the Superintendent’s office, who shall act as hearing officer with authority to approve the disciplinary consequences set forth in the waiver. 7. Any party may appeal the decision of the hearing tribunal to the Board of Education by filing with the Superintendent a written notice of appeal within twenty calendar days from the date the decision is rendered. Such notice of appeal shall set forth the decision of the hearing tribunal and the basis of the appeal. Any decision of the hearing tribunal not appealed in this manner shall be final. The Superintendent may suspend the disciplinary action imposed by the hearing tribunal pending the outcome of the appeal. 8. The Board of Education shall review the record of the hearing before the hearing tribunal, the decision of the hearing tribunal and the notice of the appeal and shall render its decision in writing within ten days from the date it receives the notice of appeal. The decision of the Board of Education shall be based solely on the record before the hearing tribunal and the Board shall not consider any other evidence in ruling on the appeal. The Board may find the facts to be different than those found by the hearing tribunal and the Board may change the punishment, in accordance with state law. Any decision of the local Board may be appealed to the State Board of Education by filing an appeal, in writing, within thirty (30) days after the local Board renders its decision. 9. Any student subject to a disciplinary hearing who withdraws from the school system prior to the hearing must appear before a Disciplinary Hearing Tribunal to determine the student’s eligibility to return to the school system in the event the student ever seeks to return to the system. Alternatively, the school district may, in its discretion, proceed with the tribunal in accordance with Board policy despite the student’s withdrawal from school. Georgia Code Description Code O.C.G.A. 20-02-0753 Tribunal following allegations of assault and battery O.C.G.A. 20-02-0756 Reports to law enforcement officials O.C.G.A. 20-02-0755 Authorization of disciplinary officer, panel or tribunal O.C.G.A. 20-02-0758 Legal actions not prohibited O.C.G.A. 20-02-0759 Children in K-5 (repealed) O.C.G.A. 20-02-1160 LBOE tribunal power to determine local school controversies; appeals; special education provisions O.C.G.A. 20-02-0752 Establishment of disciplinary hearing officers, panels or tribunals; rules and regs O.C.G.A. 20-02-0754 Tribunal procedures O.C.G.A. 20-02-0757 Applicability of public inspection and open meeting laws
These references are not intended to be part of the policy itself, not do they indicate the basis or authority for the board to enact this. Instead, they are provided as additional resources for those interested in the subject matter of the policy. CLINCH COUNTY SCHOOLS2009-2010 New Employee Orientation................................................................................... July 31 Pre-Planning In-Service………………………………………………………...August 3-6 1st Day of School................................................................................................. August 7 Labor Day……………………………………………………………………..September 7 Early Release for Professional Learning …………………………………...September 16 Fall Break ………………………………………………………………….. October 12-13 Early Release for Professional Learning…………………………………. October 14 Early Release for Parent Conferences, Report cards……………………..October 15 Early Release for Professional Learning............................................... November 11 Thanksgiving Holidays....................................................................... November 23-27 Early Dismissal (Christmas Holidays).................................................. December 18 Christmas Holidays for students .................... December 21, 2009-January 1, 2010 In-Service for teachers............................................................................... January 4-6 Classes begin for the second semester.............................................................. January 7 Grade Reports to Students................................................................................ January 8 Martin Luther King Holiday...................................................................... January 18 Winter Break.................................................................................................February 12-15 Early Release for Professional Learning …………………………………..February 17 Early Release for Parent Conferences (Report Cards)…………………….March 18 Early Release for Parent Conferences, Report Cards………………………March 18 In-service Day………………………………………………………………… March 19 Spring Break…………………………………………………………………April 2-April 9 Early Dismissal, Classes End…………………………………………………May 28 Post Planning………………………………………………………………….May 31-June 1
CLINCH COUNTY PRIMARY SCHOOL2009-2010 Principal: Nan Mikell Assistant Principal: Charlye Morehead
THE SCHOOL DAY/TARDIESOur building is not opened for students until 7:35 a.m. If your child is left at the school before that time, he/she is unsupervised. Students are not allowed in the building or cafeteria before this time as there is no adult supervision. Regular breakfast hours are 7:35-8:00 a.m. every morning. Our school day begins at 7:55 a.m. The tardy bell will ring promptly at 8:00 a.m. Any student who is not in his/her classroom by the time this bell rings is tardy. Students accumulating five days of unexcused tardies will receive a referral to the Principal or the Principal’s designee for violation of Georgia Law. Ten or more tardies may result in immediate referral to support agencies outside the school system as the Principal deems appropriate. Among these agencies are Department of Family and Children Services (DFCS), law enforcement, Juvenile Court, Family and/or Youth Connections, or other external agencies. An excused tardy is a tardy resulting from events beyond a student’s control, such as an accident, road closed due to an accident, area power outage, late bus, or other excuses determined by the Principal or designee as acceptable. DOUMENTATION IS REQUIRED TO EXCUSE A TARDY. An unexcused tardy is a tardy such as oversleeping, errands, or similar excuses determined by the Principal or designee as unacceptable or unexcused. Documentation will not obligate the Principal or designee to excuse an unexcused tardy. It is most important that students arrive at school on time! When students arrive after teachers begin the day, it causes a classroom interruption. Instructional time at Clinch County Primary School is valued. Dismissal is at 2:50 for bus students and for those students picked up in the front. The building will be closed to students at 3:30 p.m. At NO time after 3:30 p.m. should a student remain in the building or on the campus. Students are expected to be out of the building and off campus by this time unless they are under a teacher’s supervision.
CHANGING THE WAY STUDENTS GO HOMEStudents feel safe and confident when they go home the same way every day. If it becomes necessary to change the way your child goes home, you must send a written note or call the school before 2:15 p.m. It is very difficult to deliver messages received after 2:15 p.m.
EARLY CHECKOUTA request to have a child excused from classes early should be sent with the child on the morning of the dismissal. Early checkouts for emergency, illness, or other reasons that the Principal deems necessary or reasonable are excused. Documentation is required to excuse an early dismissal. Records will be kept at each school to document the number of days a student misses due to early checkouts. Early checkouts for reasons other than those approved by the Principal are unexcused. Excessive incidents of unexcused early checkouts may result in disciplinary action. When possible, medical and dental appointments should be made outside school hours. Students are responsible for classes they miss. At the school system’s discretion, students establishing a pattern of early checkouts may be referred to the Principal or the Principal’s designee for violation of Georgia Law. A STUDENT WHO CHECKS OUT BEFORE 11:30 IS ABSENT FOR THE ENTIRE DAY. A child will be released only to the parent unless the school has been notified by the parent that he/she has granted permission for someone else to pick up his/her child. All students will be checked out at the front desk. Your child will be called over the intercom to come to the front desk. Parents will sign the student out at the front desk and will wait for the student in the front lobby. It will no longer be acceptable for a parent to wait outside the classroom door for his/her student. Teachers will not dismiss a student unless they are notified by the front office.
VISITORSVisitors are welcome at Clinch County Primary School. All visitors are required to come by the office upon entering the school building. House Bill 161 requires that immediately upon entering the campus, “any person who is not a student at such school, an employee of the school or school system, a school board member, an approved volunteer following the established guidelines of the school or a person who has been invited to or otherwise authorized to be at the school by a principal, teacher, counselor, or other authorized employee of the school shall check-in at the designated location as stated on posted signs and provide a reason for his or her presence at the school immediately upon entering the campus.” There is a sign-in log on the counter. Once the visitor has signed in, the office staff issues him/her a badge. For the safety of our children, we request that visitors wear the badge while they are in our building. This assures us that the visitor has been to the office and has checked in with our office staff. We respectfully request appropriate supervision of small children visiting the building to prevent disruption in the instruction of our students. Parents are urged to visit the school for conferences and planned activities.
ADMISSIONS AND ENTRANCE AGEChildren who have reached their fifth birthday on or before September 1 of the current academic year are eligible for kindergarten. Children who have reached their sixth birthday on or before September 1 of the current academic year are eligible for first grade. All students are eligible for school registration per policy guidelines of the Clinch County Schools. The parent/guardian should bring the following information when enrolling a student: (1) the state certified birth certificate (2) appropriate immunization record (3) the student’s social security card (4) withdrawal form from the previous school School secretaries and leadership personnel will assist parents with any questions they may have regarding the registration of their children.
COUNSELING SERVICESThe purpose of the guidance program at Clinch County Primary School is to help each individual student achieve his/her highest growth mentally, emotionally, and socially. The counselor welcomes the opportunity to meet with students to help resolve their problems and concerns. Students may be referred to the counselor in one of the following ways: 1. Self-referral – Any student who wishes to meet with the counselor to discuss a social, academic, or other concern may do so by placing a request in the counselor’s box. “Appointment Request Forms” which are available from classroom teachers may be used to make an appointment. The student may write a note to the counselor, or the student may come by the counselor’s office to make an appointment. 2. Teacher referral – A teacher may refer a student for counseling by placing a “Referral for Counseling/Evaluation” in the counselor’s box, or the teacher may meet with the counselor to discuss a specific problem which he/she has encountered with the student in order to make a referral. 3. Parent referral – A parent may request that the counselor meet with his/her child to help with a particular concern. The counselor works with students on an individual basis, in small groups with students who have common concern or need, and in classroom guidance activities that have been developed to meet assessed needs. The counselor coordinated the testing program and aids students, parents, and staff in the interpretation of test scores.
WITHDRAWAL FROM SCHOOLA note should be sent to the office several days before withdrawal. The note should state the child’s last day in school, new address, and new school the child will be attending. This note will allowthe records clerk to gather all of the necessary information.
ATTENDANCEAll students of school age (through the age of 16) are required by Georgia law to attend school on the opening date and be in regular attendance thereafter.
Students shall be excused from school under the following circumstances, at a Minimum: Personal illness (excessive or extended absences may require an excuse from a medical doctor; circumstances where attendance in school endangers a student’s health or the health of others; serious illness in a student’s immediate family; a court order or and order by a governmental agency, including pre-induction physical examinations for service in the armed forces, mandating absence from school; observing religious holidays, necessitating absence from school; or conditions rendering attendance impossible or hazardous to student’s health or safety. Local boards of education may allow a period not to exceed one day for registering to vote or voting in a public election. Local boards of education shall count students present when they are serving as Pages of the Georgia General Assembly.
TRUANT: Any child subject to compulsory attendance who during the school calendar year has more than five (5) days of unexcused absences. School days missed as a result of an out of school suspension shall not count as unexcused days for the purpose of determining student truancy.
GRADES AND ABSENCES: Final student course grades shall not be penalized because of absences if the following conditions are met: Absences are justified and validated for excusable reasons Make up work for an excused absence was completed satisfactorily (Local boards of education are not required to provide make-up work for unexcused absences)
STUDENT WITHDRAWALS (LIMITATIONS): The Clinch County School System is authorized to withdraw a student who: Has missed more than 10 consecutive days of unexcused absences; Is not subject to compulsory school attendance Is not receiving instructional services from the local school system through homebound instruction or instructional services required by the Federal Individual with Disabilities Education Act (IDEA)
ATTENDANCE PROCEDURES
Parental Notification: Statement of Receipt
Each school will provide to the parent, guardian, or other person having control or charge of each child enrolled in public schools a written summary of possible consequences and penalties for failing to comply with compulsory attendance under O.C.G.A. 20-2-690.1. By September 1 of each school year or within 30 calendar days of a student’s enrollment in the school system these statements shall be signed by the parent/guardian and children ten years or older, indicating receipt of such written statement for consequences and penalties. The signed copies are maintained, throughout the school year, at the school. Each school will create a building level procedure in accordance with this policy.
Clinch County Board of Education will monitor student attendance daily. Codes for attendance used in the student records database (SASI) will be consistent between schools to indicate excused absences, unexcused absences, excused tardies, early withdrawals, in-school suspensions, and out-of-school suspensions.
Each school has established a procedure to identify students who are truant. These procedures include attempting to determine the causes of failure to comply with compulsory attendance mandates and addressing the issue with children and their parents. This procedure may include: · Daily contact with parent/guardian regarding student’s absence · Conference with classroom teacher · Conference with school counselor · Involvement with School Resource Officer
It may be determined that a referral to the School Social Worker is required. The School Social Worker will schedule a conference with the child and the parent, or make a home visit to explore reasons for absence.
At the conference, the School Social Worker, the child and the parent will identify barriers to regular attendance and devise strategies to remove those barriers. Additionally, the School Social Worker may contract with the child and parent regarding improved attendance or may initiate a referral to community resources
After five (5) absences K-7, or three absences 8-12, the homeroom teacher or administrative designee will call parents. Attendance notices will be sent at five (5) absences for grades K-7 and three (3) absences for grades 8-12.
After five (5) UNEXCUSED absences K-7, three (3) UNEXCUSED absences 8-12: · School will report this to the school social worker · Two (2) reasonable attempts will be made by the school to notify parents/guardians, in writing, of attendance to date (absences, tardies, and early check-outs), compulsory attendance law, and potential consequences and penalties for failure to comply. Students age 10 and over will receive a copy of the notice and provide a signature of receipt.
After seven (7) UNEXCUSED absences and a determination has been made that all school-based interventions have been exhausted, the School Social Worker will make a referral to the Assistant District Attorney (ADA) using the Truancy Referral Form. The ADA will generally schedule a conference with the family and attempt to contract with the child and the parent to improve attendance. Upon notification of continued non-attendance, the ADA will proceed with the prosecution of alleged violations of O.C.G>A. 20-2-690.1, relating to mandatory school attendance in Clinch County Juvenile Court in the event it is determined the child is willfully not attending school. In the event it is determined the parent/guardian is not fulfilling their responsibility to send the child to school, the School Resource Officer will be contacted by the School Social Worker and a warrant will be obtained for the parent/guardian for violation of Georgia’s Compulsory School Attendance law.
The following agencies will be involved in monitoring and enforcing the attendance policy: · Clinch County Sheriff’s Department/Police Department · Public Health (school nurses) · Clinch County Health Department · Clinch County Mental Health · Department of Family and Children Services
ATTENDANCE POLICY1. Parents of students in grades K-3 will be notified by phone and by letter during the school year when the student meets five (5) days of absence. 2. Parents of students in grades K-3 shall be notified when a student meets ten (10) days of absence. This letter will schedule a school-site conference. Any student whose parent does not attend the conference shall be referred to the School Social Worker, who will make a home visit.* 3. On the twelfth (12th) absence for grades K-3 another letter will be sent warning the loss of credit and possible retention in the grade for the next school year. A second on-school-site conference will be scheduled at this time.* 4. Students in grades K-3 should bring their written excuses to the attendance office within three (3) days of their return to school. Failure to do so will result in the absence being unexcused. These excuses will be filed as documentation for absences should an appeal be necessary. This policy will be strictly adhered to by the Attendance Appeals Committee. 5. All School Social Worker referrals shall be made on the proper Attendance Referral Forms with a complete address and/or directions to the home. Copies of all letters scheduling conferences and phone logs shall accompany the referral.* 6. K-3 students who miss more than 15 absences during the school year shall be notified in writing of the loss of credit or grade retention. A copy of the appeals process shall be attached to the notice. This notice shall be mailed to the parents on the last day of the semester. 7. Each student is required to receive only one warning letter and conference regardless of the number of violations per class. Each student is required to receive one letter notifying the parent of loss of credit. All other attendance in other subjects shall be included in each letter and discussed at each conference. Schools may exceed the minimum required notifications and conferences. 8. No student who has passing grades shall lose credit or receive a failing grade for excessive absences unless a parent conference has occurred at school. The exception would be a documented major effort by the school to set up a conference and the School Social Worker has visited the home to inform the parent of the projected failure at least once. The School Social Worker’s efforts include leaving a note explaining the school attendance problem. 9. Upon enrollment and registration each school year, parents and guardians will be given notice of the State Compulsory Attendance Law pursuant to O.C.G.A. Code 20-2-690.1. At the primary school the notice will be received by any student who has reached the age of ten by September 1 of that year.
APPEALS If a student meets all Board approved promotion criteria and exceeds the maximum allowed absences from school due to hardship and/or extenuating circumstances, the following appeals process is established: (1) A. For First Semester, each parent shall request, in writing, an appeal that contains all reasons for requesting the appeal. This appeal shall be made to the principal within five (5) school days after the notification of the maximum allowed absences. A school day is defined as a day when students are present at the school and excludes holidays, weekends, and in-service days. B. For Second Semester, each parent shall request, in writing, an appeal that contains all reasons for requesting the appeal. This appeal shall be made to the principal within five (5) working days after the notification of the maximum allowed absences. A working day is defined as a day when school personnel are present. This time frame includes the three (3) days of post-planning and the following two (2) workdays after post-planning. (2) The principal shall appoint an appeals committee comprised of three people. (3) The committee shall hear the appeal and rule within five (5) days and notify the parent in writing of the decision and reasons. Accurate minutes of the meetings shall be maintained. (4) The parent/guardian can appeal the decision by the committee to the superintendent within five (5) days of the ruling. The superintendent will rule within (5) days. * (5) If the parent/guardian or principal is dissatisfied with the superintendent’s decision, an appeal can be made to the Board of Education. The Board will hear the appeal at a regular work session, regular meeting, or called meeting at their discretion. (6) The ruling by the local Board shall be final. *The following documentation shall be provided by the school for any appeal to the superintendent. (1) Student’s name, address, age and grade, and parent’s name. (2) Student’s numerical grades in all subjects and number of credits earned and credits lost due to attendance. (3) Student’s disciplinary information, notice of suspension, and/or related information. (4) Date of all absences (to include denoting of “unexcused” or “excused”. (5) Copies of all written excuses on file at school. office time to prepare all forms so your child’s records can be sent to the proper place. Please make sure all textbooks and library books are returned to school before you child withdraws as this process cannot be completed until all books and charges are cleared. Your child will take a copy of the withdrawal slip to his/her new school. All records will be forwarded at a later date upon notification of enrollment from the new school.
DISMISSAL/TRAFFIC CONTROLIn an effort to make dismissal a smooth, quick-flowing process, the students will be dismissed to specified areas according to the way they go home. All students who are picked up or walk home will be dismissed in the front of the building. 1. No cars will be allowed in the bus zone. This area is reserved for buses while loading and unloading. 2. No students will walk to parked cars in the afternoons. Parents must come to the grade lines and pick them up. Other students will be called when their ride arrives. Students will remain in line until that time.
SCHOOL INSURANCESchool insurance is available to all students. An information packet will be given to each student on the first day of classes. Purchase of the program is optional, but those students who participate in Clinch County School athletics must be insured.
MEDIA CENTERThe media center will be open for the use of students each school day from 7:45 a.m. to 3:30 p.m. Students may come to the media center at any time with a pass/note from their teacher. Students using the media center during lunch and at break must have a pass from their classroom teacher.
GIFTED EDUCATION Clinch County Primary School provides Gifted Education for qualified students. Students are referred automatically based on test scores and through teacher, parent, administrator, or self-referrals. Students are tested in the fall and the spring and must meet state and local mandated requirements for participation in the program. In grades K and 1, informal information gathering is done to aid in determining future student eligibility. No formal assessment is given by the Clinch County School System in kindergarten unless specifically requested. The first formal assessment is administered in the spring of the first grade year. For further information contact the gifted education teacher at CCPS.
BUS PROCEDURES AND SAFETYStudents are expected to be at their designated bus stop when the bus arrives. Drivers will not wait on students. Students should be prepared to be at the bus stop at the correct time in all types of weather. Students are expected to learn and follow all bus rules. Students should always cooperate with and listen to the bus driver or the substitute bus driver. Failure to do so may result in suspension of bus riding privileges. Questions regarding the school bus program may be addressed to the county bus supervisor, Danny Ellis, at 487-5321. Riding the school bus is a privilege. Improper conduct on the buses will result in that privilege being denied. Buses will not unload students at Clinch County Primary School before 7:35 a.m. K-3 will be dismissed and load the buses at 2:50 p.m.
PUNISHMENT FOR MISBEHAVIOR ON THE BUSMINOR OFFENSE1st Offense Warning (Kindergarten Only) 2nd Offense 3 days suspension from bus privileges 3rd Offense 5 days suspension from bus privileges 4th Offense 10 days suspension from bus privileges 5th Offense 15 days suspension from bus privileges 6th Offense 20 days suspension from bus privileges 7th Offense 25 days suspension from bus privileges 8th Offense 30 days suspension from bus privileges 9th Offense and beyond Increments of five days more from the previous write up
Bus Discipline for Grades 1-7
1st Offense 3 days suspension from bus privileges 2nd Offense 5 days suspension from bus privileges 3rd Offense 10 days suspension from bus privileges 4th Offense 15 days suspension from bus privileges 5th Offense 20 days suspension from bus privileges 6th Offense 25 days suspension from bus privileges 7th Offense 30 days suspension from bus privileges 8th Offense 35 days suspension from bus privileges 9th Offense Increments of five more from the previous write up
MAJOR VIOLATIONS SUCH AS FIGHTING, HARASSMENT, THREATS TO A BUS DRIVER OR OTHER STUDENTS, ETC., WILL RESULT IN A MINIMUM OF FIVE DAYS OFF THE BUS AND PLACEMENT ON THE SCHOOL DISCIPLINARY LADDER.
CODES OF CONDUCT RELATED TO BUS RULES (A) Students shall be prohibited from acts of physical violence, bullying, physical assault or battery of other persons on the school bus, verbal assault of other persons on the school bus, disrespectful conduct toward the bus driver or other persons on the school bus, and other unruly behavior. (B) Students shall be prohibited from using any electronic devices during the operation of a school bus, including but not limited to cell phones; pagers; audible radios, tape or compact disc players without headphones; or any other electronic device in a manner that might interfere with the school bus communications equipment or the school bus driver’s operation of the school bus; and , (C) Students shall be prohibited from using mirrors, lasers, flash cameras, or any other lights or reflective devices in a manner that might interfere with the school bus driver’s operation of the school bus.
If a student is found to have engaged in physical acts of violence as defined by Code Section 20-2-751.6, the student shall be subject to the penalties set forth in that Code section.
Senate Bill 291 is a student discipline bill. It provides for mandatory expulsion for physical violence against a teacher, school bus driver, or other school personnel.
SCHOOL FOOD SERVICEWe welcome your child to the School Nutrition Program in the Clinch County School System. The food service program is a self-sufficient program that operates from monies received through payments for meals and reimbursements from federal and state programs. Nutritious breakfasts and lunches may be bought in all Clinch County Schools. Free and reduced meals are available to children from families qualifying under federal government regulations. Applications are available at each school office and are sent home to every family at the beginning of the school year. Menus are planned to offer foods that are attractive and appetizing to children and at the same time, meet the nutritional requirements set by strict state and federal regulations. Breakfast Lunch Regular $1.00 $1.50 Reduced $0.30 $0.40 Free $0.00 $0.00 Adult $2.00 $3.00 Money will be accepted for extra milk on a daily basis at the rate of thirty-five (35) cents per carton. Students may also buy juice for thirty-five (35) cents per carton during lunch. Students are not allowed to charge extra milk or juice. 1. No food or drink may be taken from the lunchroom. 2. All students are required to eat in the lunchroom whether they bring their lunches or purchase items. 3. Canned drinks are not allowed in the lunchroom unless a student has brought a lunch from home. 4. Parents are to send lunch/breakfast money to school on Monday of each week in an envelope. The lunchroom manager will credit prepaying students on his/her roster as they go through the lunch line. *Students charging meals must do so with the cashier. It is the policy of Clinch Primary School to allow only three (3) days of charges per student. After a student has charged three (3) days of meals, he/she will not be allowed to charge until these are paid for. If he/she comes to school without lunch or money, the parents will be called to the school to furnish a lunch. Failure to bring a meal to the student will result in a report being filed with the Department of Family and Children’s Services. 5. Breakfast is served each day from 7:35 a.m. to 8:00 a.m. 6. Lunch is served from 10:45 a.m. to 12:00 p.m.
CLINIC SERVICES AND MEDICATIONS Children who become ill at school will be cared for in the designated clinic area. Simple first aid procedures will be administered when warranted. Emergencies will be handled appropriately and parents will be promptly notified. If your child requires the administration of medicine during school hours, you must send the medication, in its original prescription container, along with a note to school stating at what time the medication should be administered to your child. No internal medicines such as Pepto-Bismol or Tylenol shall be given without prior parent approval. Authorization to administer Pepto-Bismol and/or Tylenol shall be given to school personnel by signing the appropriate authorization notice sent home at the beginning of the year. Children with a temperature of 100 degrees or higher will need to be picked up immediately. Children with contagious conditions may not return to school without medical certification from a doctor or the school nurse. Senate Bill 472 Senate Bill 472 authorizes student self-administration of prescription asthma medication at school, thus relieving the school district and its employees of any liability in connection with such self-administration. In order for a student to keep an asthma inhaler in his possession, the bill requires (1) written authorization from a parent or legal guardian; (2) a written physician’s statement detailing the name and purpose of the medication, prescribed dosage, and time(s) or special circumstances for administration of the medication; and, (3) written authorization from the parent(s) or guardian(s) for the school to seek emergency medical treatment for the student when necessary and appropriate. Senate Bill 8 Effective July 1, 2009, students may be authorized to carry and self-administer prescription auto-injectable epinephrine . Disciplinary action will be taken if the student uses auto-injectable epinephrine in a manner other than as prescribed. This ruling also limits the liability of the local school system and their employees and agents with regard to an injury to a student caused by the use of auto-injectable epinephrine.
SCHOOL STOREStudents may purchase school supplies before school. Available supplies include composition books, pencils, and erasers.
SCHOOL SUPPLIESSatisfactory progress of a student requires the use of adequate school supplies. It would be very helpful for the students to furnish certain expendable items. Your child’s teacher may provide a list of materials needed to enhance your child’s education. Supplies should be replenished periodically. Adequate materials are a necessary part of your child’s academic progress.
CLINCH COUNTY PRIMARY SCHOOL STUDENT DRESS CODE (K-3) 2009-2010 Students are expected to keep themselves neatly groomed and neatly dressed at all times. Certain items of dress and certain grooming practices are not considered appropriate and are not acceptable; therefore, students should adhere to the following guidelines: 1. Appropriate footwear includes boots, casual shoes or dress shoes, flats, tennis shoes, platforms (1 ½ inch or less in height) and sandals. Flipflops are not allowed. 2. All pants must fit neatly at the inseam and at the waistline. (Sagging pants are not allowed.) Loose fitting pants that tend to sag should be belted and worn at the waistline. 3. Shorts, skirts, and dresses may not be worn higher than four inches above the kneecap.* Any open pleats, vents, slits, or holes must, also, be no more than four inches above the kneecap. 4. Bare midriffs should not be exposed, even when arms are raised above the head, and low-cut, strapless, or see through shirts, spaghetti straps, or excessively tight clothing are inappropriate. Sleeveless shirts must be at least two inches wide on the shoulders. Any garment that does not cover undergarments or which is immodest or revealing is inappropriate. 5. Suggestive jewelry and clothing with drawings, patches and/or writing relating to drugs, sex, alcohol, Satanism, tobacco, gangs, illegal activities, weapons, violence or a violent lifestyle, may not be worn 6. Caps and hats are not allowed at school. All head coverings must be removed before entering the building. 7. Sunglasses may not be worn inside the building. 8. Any other questionable attire will be handled on an individual basis at the discretion of the administration. 9. Body piercing is limited to ears only. *Punishment for violation of the dress code is … A parent contact and the student must change clothes. If arrangements can not be made for the student to don the appropriate clothing, the student will be placed in In-School-Suspension (ISS) for the remainder of the day.
PROCEDURES FOR REFERRAL TO JUVENILE AUTHORITIES Clinch County Primary School through the Clinch County School Resource Officer may make referrals to juvenile authorities or request a school system tribunal for the following offenses: · Possession of a weapon · Possession of drugs or alcohol · Sexual misconduct · Theft of valuables · Physical assault upon a student or a school employee or other acts of physical violence and /or bullying · Constant interruptions of school · Truancy · Any good and sufficient cause as so determined by school administration Each individual case is reviewed for the severity of the act and the harm that has been done to other students or employees. TOYS AT SCHOOLIn order to prevent distractions during the instructional day, it is necessary for students to leave all objects that interfere with instruction (i.e. toys, games, baseball cards, magazines, etc.) at home unless a teacher requests that a student bring a specific item for a specific occasion. Parents will be notified in writing when these special occasions may occur.
GRADING PRACTICESThe following chart outlines the grading practices of Clinch County Primary School. Report cards will be sent home each nine weeks to notify you of your child’s current academic and social development. Your child’s academic and social growth depends upon strong support and encouragement from you! Kindergarten uses a developmental report card. The evaluation of student achievement is an important function of the teacher. The grading system is as follows: 90 - 100 A 80 - 89 B 70 - 79 C Below 70 F S Satisfactory 80-100 N Needs Improvement 70-79 U Unsatisfactory Below 70 Student achievement will be recognized by an all “A” Honor Roll and a merit list which recognizes students with averages of 85 or above in every class.
REPORT CARDSStudents will receive a report card every nine (9) weeks. Cards should be signed by parents and returned to school the next school day.
DEFICIENCY REPORTSAt the end of the fourth week of each nine (9) week grading period, any child who is failing one or more subjects must be issued a deficiency report. Any child who fails in one or more subjects after the end of the fourth week and prior to the end of the nine weeks must also be issued a deficiency report.
PHONE CALLSParents are asked to make after-school arrangements with children before they leave home. It is not desirable to interrupt class time to deliver messages. The teacher will be responsible for determining the need for phone use. The teacher must send a written notice giving permission for the student to use the phone. Students receiving telephone calls will be notified of messages before school ends for the day. Students are permitted to receive messages from parents only.
GUMChewing gum is not allowed on the campus of Clinch County Primary School.
FIELD TRIPS Prior to the field trip, teachers will set behavioral goals for students. Students meeting these goals will be allowed to participate in the field trip. Students who have outstanding bills for books, etc. will not be allowed to participate in the field trip until their bills have been paid.
VALENTINE’S DAY No flowers, balloons, or other gifts may be delivered to students at school on Valentine’s Day.
CLASS CHANGE PROCEDURES In order to keep the noise and confusion at a minimum, you are expected to be especially quiet and courteous. Show respect for your fellow students and make the change as quickly and quietly as possible. Students should walk on the right side of the hall.
STUDENT SUPPORT TEAM Clinch County Primary School has a Student Support Team (S.S.T.) established to review referrals of students experiencing academic and/or behavioral difficulties. The Student Support Team assists the classroom teacher in identifying the needs of referred students and planning alternative instructional and/or behavioral strategies.
BOOK REGULATIONS All textbooks are furnished. Textbooks are to be kept clean and handled carefully. Before a student withdraws or leaves school at the end of the school year, all textbooks and library books must be returned. The Board of Education retains the right to charge students a reasonable fee for restitution of lost, damaged, or abused school system property, including textbooks, library books, media materials, and cost to repair damaged property. Students will be charged the replacement cost for textbooks, library books, media materials, and cost to repair damaged property. Students shall be notified in writing of any charges being assigned to them and failure to pay those charges will result in withholding grade cards, diplomas, or certificates of progress until restitution is made.
HOMEWORK Homework is an integral part of learning and academic achievement for the primary student. Assignments will reinforce daily classroom activities. Anticipated completion time will vary according to the capabilities of each student. When your child is absent and needs homework assignments, please contact the school office in the morning. The make-up work will be assigned and ready to pick-up at the end of that school day.
CURRICULUM Students in the Clinch County Schools receive well rounded, developmentally appropriate curriculum services. Students are expected to complete studies in the areas of language arts (which include reading, spelling, writing, grammar, listening, and speaking), mathematics, science/health, social studies, music, physical education, and handwriting. Curriculum objectives are based upon state and local requirements thus ensuring that all students receive comprehensive instruction in all areas of study. Further information regarding elementary curriculum practices may be obtained from the school principal or the teacher.
CLASSROOM RULES Each individual teacher has his or her own classroom rules and consequences for these rules. When a child is sent to the principal as a result of breaking the classroom rules, the principal will use his/her discretion in determining the appropriate disciplinary action by following the behavioral offenses and codes.
FIRE AND TORNADO DRILLS Fire and tornado drills are held during the year. Teachers will instruct their students on the procedures to be followed during fire and tornado drills. Students are carefully evacuated from the building during a fire drill. Tornado drills will be scheduled during the school year. When the alarm sounds (slow whoop), students will move into the halls and be seated on the floor facing the wall with the head between the legs as a precaution against flying glass and debris. Students do not leave the building.
SCHOOL PARTIES Grades K-3 Parties will be held at Halloween, Thanksgiving, Christmas, Valentine’s Day, and Easter. These parties will be held on the last school day before the holiday if the holiday falls on a weekend. All students are allowed to participate in the parties. The parties will begin at 2:10 p.m. and continue for the remainder of the day.
CONFERENCES Your child’s success in school greatly depends upon your involvement and concern. Parents and teachers need to establish a cooperative relationship, which is favorable to a child’s progress. At school conferences, teachers and parents may review the child’s learning experiences and explore ways to improve them, Conferences may be initiated by teachers and/or parents. If you desire a conference, please call our office at 487-5385 and the secretaries will assist you. Conferences are best arranged before and after school hours.
BEFORE THE CONFERENCE 1. Decide what you want to ask the teacher. Discuss the upcoming conference with your child to see if there is anything he/she would like you to talk about with the teacher. Discuss the concerns with your spouse. Ideally, both parents should attend the conference. To make certain all concerns are addressed, parents are encouraged to bring personal notes relating to the conference. Try to get the facts about a school situation before reacting to it. 2. Determine what you can tell the teacher about your child. The teacher sees only one side of your child. There may be things you know about the child that could help the teacher better understand him/her. 3. Be on time. Write down the time of your appointment and arrive promptly. The teacher may have other appointments after yours.
THE INDIVIDUAL CONFERENCE The following questions can serve as a guide to areas that you may wish to discuss: 1. What is my child’s aptitude for learning? 2. On what level is he/she functioning? 3. How is he/she doing in mathematics, reading, science, etc.? 4. Has he/she shown any special interests? 5. Does he/she get along well with his/her classmates? Does he/she participate in group activities? Has he/she shown any leadership qualities? 6. Does he/she accept authority? Be ready to answer questions from the teacher, such as: 1. What is your child’s reaction to school? 2. How is his/her emotional health? 3. How does he/she spend his/her time after school? What are his/her hobbies, special interests, and abilities? 4. What are his/her home study habits? 5. What is his/her response to rules and responsibilities at home? 6. What type of discipline works best at home?
AFTER THE CONFERENCE The most important part of your role in the conference begins now! 1. Discuss the conference with your child. First, point out his/her strengths. Then talk about the areas that need improvement. 2. Start immediately on any action you have decided to take. 3. Feel free to call the school if you wish to check on your child’s progress, or if you think another conference is needed. 4. Make certain your child understands that you and the teacher are working together in his/her interest. Negative comments about the school/teacher in the presence of your child may affect the child’s motivation and attitude.
WHAT CAN YOU DO TO HELP YOUR CHILD LEARN 1. Set an example for your child that school is important. Get involved by communicating frequently with your child’s teacher. 2. Be supportive of your child’s teacher. 3. Laugh and talk with your child about school experiences. Also, listen attentively to what he/she says about school experiences. 4. Praise your child each day for something well done at school. 5. Help your child develop good organizational skills at home with school materials. For example, provide a special place to put books and papers brought home. 6. Encourage reading for pleasure at home. Read aloud to your child often. 7. Stress the importance of school attendance. Allow your child to stay home only if he/she is ill. 8. Start each school day right. A calm beginning at home makes the school day much better. 9. See that your child has ample rest at night and a good breakfast before coming to school. 10. Maintain open lines of communication with your child’s teacher. Inform the teacher of any family situations, which might influence your child’s behavior at school. 11. Provide your child with the proper school supplies. 12. Reinforce and review skills taught at school by checking over homework assignments.
STUDENT CONDUCT BEHAVIOR CODE 2009-2010 All students’ behavior shall be based on respect and consideration for the rights of others. Students are expected to conduct themselves at all times in a manner that will contribute to the best interest of the school. The principal shall develop or cause to be developed rules and regulations, which implement and are consistent with Local Board of Education policy. Students have the responsibility to know and respect the rules and regulations of Clinch County Primary School and the Clinch County Board of Education. Students have further responsibility to behave in a manner appropriate to good citizenship everywhere. Clinch County Primary School involves parents in developing and updating student codes of conduct. Each code requires disciplinary action for each infraction of the code. Student codes of conduct are submitted to the board for approval and are distributed through the handbook during the first week of school and upon enrollment of each new student to the student and the student’s parents. The parents are requested to sign an acknowledgement of the receipt of the code of conduct and return the acknowledgement to the school promptly. The student code of conduct is available in the school office and each classroom.
Behavioral Offenses 1. Disruption and interference with school operations (Includes use, and possession of fireworks) Steps II-VII 2. Damage, destruction, or theft of school or private property. Steps II-VIII 3. Assault on a school employee. Steps VII-VIII 4. Fighting at school, during bus transport, or at school activities. Steps V-VIII (For grades 5-7 see Procedures for Handling Fights in Schools). 5. Use of or possession of dangerous weapons or instruments. Steps VII-VIII 6. Possession, use, or sale of narcotics, alcoholic beverages, stimulant drugs, or any controlled substance. Steps VII-VIII 7. Disregard of direction or command. Steps II-VI 8. Unexcused absences and tardiness. Steps I-III 9. Disruption and distracting grooming or dress. NOTE: Sagging pants will not be tolerated! Steps I-IV). Separate steps for dress code violations. 10. Parking or traffic violation on campus. Steps I-III 11. Leaving campus without authorization. Steps III-V 12. Use of profane, vulgar, or obscene words, gestures or other activities, which disrupt school operations. (Includes possession of pornographic materials) Steps II-VII 13. Refusal to identify oneself when requested to do so by faculty or staff members. Steps II-V 14. Misbehavior on the bus. (Separate steps for bus misconduct) 15. Criminal law violations. Steps II-VIII 16. Sexual misconduct or offenses. Steps II-VIII 17. Rude and disrespectful behavior. Steps II-V 18. Tobacco offenses. Steps II-III 19. Cheating and plagiarism. Steps I-III 20. Altering records. Steps I-VIII 21. Harassment, intimidation, or threatening of other students or staff. Steps II-VIII 22. Aiding and abetting. Steps II-V 23. Other misbehavior. Steps I-VIII 24. Fighting in grades 5-7 ( See procedures for handling fights in school) 25. Use or possession of alcoholic beverages Steps VII-VIII 26. Arson. Steps VII-VIII 27. Battery. Steps VII- VIII 28. Burglary. Steps VII-VIII 29. Computer Trespass. Steps V-VIII 30. Drugs, except alcohol. Steps VII-VIII 31. Homicide. Step VIII 32. Kidnapping. Steps V- VIII 33. Larceny/Theft. Steps V-VIII 34. Motor Vehicle Theft. Steps VII-VIII 35. Robbery. Steps VII-VIII 36. Sexual Battery. Steps VII-VIII 37. Sexual Harassment. Steps VII-VIII 38. Threat/ Intimidation. Steps II-VIII 39. Trespassing. Steps V-VIII 40. Vandalism. Steps VII-VII 41. Weapons-Firearm. Steps VII-VIII 42. Weapons-Knife. Steps VII-VIII
Disciplinary Ladder Step I 1. Conference with a student. 2. Parent Contact
Step II A 1. Corporal punishment. (Note: If you do not want your child to be paddled, you MUST meet with a Clinch County Primary School administrator and sign a form stating that your child cannot receive corporal punishment. This form also states that you will be called to pick up your child or he/she will be suspended the next day.
Step IIB
1. In-school suspension for up to and including three (3) days.
Step III 1. In school suspension for up to, and including five (5) days.
Step IV 1. In-School suspension for up to and including ten (10) days.
Step V 1. Out-of-school suspension for up to and including three (3) days. (Fourth grade students may be assigned a minimum of one (1) day in-school suspension or out-of-school suspension for the first offense of fighting; they may be assigned a minimum of two (2) days for any subsequent fight.
Step VI 1. Out-of-school suspension for up to and including five (5) days.
Step VII 1. Out-of-school suspension for up to and including ten (10) days.
Step VIII 1. Out-of-school suspension for ten (10) days. 2. Tribunal Hearing with recommendation of expulsion.
*** The consequences for physical violence against a teacher, school bus driver, or other personnel may include expulsion for the remainder of the student’s eligibility to attend public schools.
General Information Parent involvement through conferences is the most desirable avenue for correcting behavior problems. The parent or guardian should be contacted by phone whenever possible. In all cases involving a student at steps III through VIII, the parents will be given written notification stating the student’s offense and the administration disposition. The student’s failure to complete the punishment as designated will result in escalation to the next step on the ladder. Some behavior offenses may have different levels of severity. Students may be placed at different steps on the discipline ladder after the administration has reviewed the behavior and its severity. The hearing official will have the authority to escalate the student to the next step on the ladder if the student has continuously violated the Student Conduct Behavioral Code.
NOTE: The Disciplinary Ladder will apply to children in grades kindergarten to third grade at the discretion of the administration. .
PROCEDURES FOR HANDLING FIGHTS IN SCHOOL Physical Abuse, Assault, or Battery by a Student on Another Student or to Any Other Person NOT Employed by the School: A student shall not engage in (1A) verbal abuse or intimidations, threats of violence, and/or use of “fighting words”, (1B) making physical contact, or fighting (1C) intentionally causing bodily harm Fights in grades K-3 will be handled at the discretion of the administration. Disciplinary Action to be taken (Cumulative Grades 5-7)
Disciplinary options for 1A will be at the discretion of the administration and determined by the severity of the offense (administration will determine the step the student will be placed on the discipline ladder).
Disciplinary options for 1B include: First Offense- 3 days out- of- school suspension Second Offense- 5 days out- of- school suspension Third Offense- 10 days our-of-school suspension and mandatory Tribunal hearing or signed waiver for a hearing, with recommendation for 90 days in alternative school or long term suspension for the remainder of the semester with a loss of credit; restitution for damage, if applicable, with possible arrest and prosecution.
Disciplinary options for 1C include: First Offense- 5-10 days out-of-school suspension Second Offense- 10 days out-of-school suspension and mandatory Tribunal Hearing, or signed waiver for the hearing with recommendation for 90 days in the Alternative School or long term suspension for the remainder of the semester with a loss of credit, restitution for damage, if applicable, with possible arrest and prosecution.
Note: When clearly evident, as witnessed by a faculty member, that one party acted only in self-defense, action taken will be left to the discretion of the school administrator. Offenses involving extreme violence or threat to do bodily harm will be subject to more severe punishment and a Tribunal referral. Notification of law enforcement officials will be at the discretion of the administrator.
DRUG FREE SCHOOLS It shall be the policy of this Board to take positive action through education, counseling, parental involvement, intervention, medical referral, and police referral in the handling of incidents in the middle schools involving the possession, sales, and/or use of behavior-affecting substances. These substances include, but not are limited to, cocaine, marijuana, LSD, glue, alcohol, barbiturates, and controlled substances as defined by Georgia Law, and anabolic steroids. The possession and use of alcohol and illicit drugs is wrong and harmful. It shall further be the policy of the Board to provide age-appropriate, developmentally-based drug and alcohol education and prevention programs, which address the legal, social, and health consequences of drugs and alcohol use and to provide information about effective techniques for resisting peer pressure to use illicit drugs or alcohol, for all students in the system. These programs shall also provide information about any drug and alcohol counseling rehabilitation and re-entry programs available to students.
DRUG/ALCOHOL ABUSE The use of illicit drugs and unlawful possession and use of alcohol is wrong and harmful. Any student who intentionally sells, gives, possesses, and uses, or is under the influence of illicit drugs, narcotics, or alcohol in school or on school premises at any time or as part of the school’s activities, including buses, which are en route to and from school, shall be brought before a Tribunal. Compliance with the standards of conduct is mandatory, and disciplinary sanctions will be imposed if the standards of conduct are violated. The Tribunal is a disciplinary body that determines the disciplinary consequences of the offense such as possible long-term suspension or expulsion. The Tribunal may, at the discretion of its members, report the offense to the appropriate law enforcement agency for prosecution. The Tribunal is composed of the following personnel: 1. Administrators from schools not involved 2. Central office personnel 3. Appointed teachers Information concerning any available drug and alcohol counseling, rehabilitation, or re-entry program is available through the guidance and counseling program.
NARCOTICS, ALCOHOLIC BEVERAGES, AND STIMULANT DRUGS A student shall not possess, sell, use, transmit, or be under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, cocaine, marijuana, controlled substance, alcoholic beverage, anabolic steroids, or intoxicant of any kind: 1. At school or on school property at any time; 2. Off the school grounds at a school-sponsored activity, function, or event; 3. En route to and from school. A student shall not attend school or any school event after having consumed any quantity of alcohol or illegal substance so that such use is detectable by observation or odor. Compliance with these requirements is mandatory. Use of a drug authorized by a medical prescription from a registered physician in the amount prescribed by the physician shall not be considered in violation of the regulation. All prescription drugs shall be kept in the original container.
PROCEDURE FOR HANDLING INCIDENTS OF ABUSE Procedure for handling incidents in the schools involving the possession, sale, and/or use of drugs, alcohol, or any other behavior affecting substances shall be as follows: 1. Definite assignments shall be given to personnel within individual school a. The principal will be responsible for carrying out the policy and its supporting procedures within his/her school. b. The principal will serve as the clearing point for records, reports, and inquiries relating to his/her school. c. Staff members shall report any violation of this policy to any of the school’s administrative staff. Administrative staff members are the principal and assistant principals. 2. The parent or custodian of any involved student shall be contacted immediately. 3. Disciplinary action shall be specific. a. A student known to be in violation of this policy shall be suspended from school by the administration. A referral to the Board or Disciplinary Tribunal for further action may be made by the principal. b. A student known to be under the influence of such substances at school shall be suspended for a minimum of five (5) days. c. A student suspension may be reduced at the discretion of the administration if a student seeks and obtains treatment from an approved intervention or treatment program. The principal or designee will furnish information to the student or the student’s parent or custodian regarding approved intervention and treatment programs. 4. The schools will cooperate with the police department by reporting the source or supply, if known, to the school, and by developing an inservice instruction program for staff members to be included in the annual AIDS Communicable Disease Update. 5. The school will assist students who use drugs or abuse alcohol by counseling, drug abuse education, cooperation with city or county health department and individual physicians in appropriate health education and health care, and by other appropriate means. 6. A copy of this policy shall be provided to all parents and students. 7. There shall be a biennial review of this program to: a. Determine its effectiveness and implement changes to the program if needed; and b. Ensure that the disciplinary sanctions imposed by this policy are consistently enforced.
TOBACCO FREE SCHOOLS It is the policy of the Board of Education to prohibit any form of tobacco use in all school district buildings, buses, and enclosed work areas that are used for provision of routine or regular kindergarten, elementary or secondary education or library services to children. This policy shall be in force at all hours, and shall apply to all forms of tobacco use, and to any person on school district property, including, but not limited to, employees, students, and visitors. Students shall not have in their possession on school buses or on any school property, enclosed or open, during the school day any form of tobacco.
IMMUNIZATION The Clinch County School System, in accordance with the Georgia Department of Human Resources and Georgia law, requires all students entering a Georgia public school to have a certificate of immunization. This form may be secured and completed at the Clinch County Health Department or at your private physician’s office. The school must have this form on file in order for your child to be officially enrolled in school. Please help us comply with Georgia law and protect your child by having this certificate completed before your child enters school. Questions regarding immunization may be directed to Ms. Nan Mikell, Mrs. Joan Booth, or Mrs. Lori Smith at 487-5385. According to Georgia State Law all students entering Kindergarten will be required to show proof of Hepatitis B and varicella shots. The shots may be secured from the Health Department or your private physician.
KINDERGARTEN ROUNDUP During the beginning weeks of May, parents of first time kindergarteners are requested to bring their incoming kindergarteners for registration at roundup activities. To be eligible for kindergarten, students must have reached their fifth birthday on or before September 1 of the school year in which they intend to enroll. OUR SCHOOL WILL NOTIFY YOU OF OUR ROUNDUP REGISTRATION DATE IN THE SPRING. Please bring (1) your child’s state certified birth certificate, (2) appropriate immunization record, and (3) social security card to kindergarten registration. Georgia law requires that these documents be on file for every student enrolling in Georgia schools. Your child will be given a simple academic assessment. Questions regarding spring roundup may be directed to the kindergarten grade chairperson or Ms. Mikell (487-5385).
PARENT INVOLVEMENT TIPS Parents may assist teachers in ensuring that their child experiences success and happiness in school by following the suggestions listed below. 1. Attend parent-teacher conferences and communicate often with your child’s teacher. 2. Limit television-viewing time and establish regular work/study times. 3. Listen to your child. Encourage your child to read, discuss, and tell stories. 4. Play educational games with your child. 5. Read to and with your child each day. 6. Become familiar with school procedures. 7. Let the teacher know if your child is to go to a different address in the afternoon. 8. Check-in at the office first before visiting anywhere in the school. 9. Return papers (medical authorization, pupil information, insurance forms, progress reports, notes, etc.) to the school in a prompt manner. TESTING Students in the Clinch County School System experience various forms of standardized and teacher-made tests. Discuss with your child’s teacher the types of tests your child will encounter during the school year. The State of Georgia has a mandatory testing program that includes testing for kindergarten through 3rd grade. Kindergarten children are tested with the Georgia Kindergarten Assessment Program (GKAP), a hands-on, ongoing throughout the year assessment. Students in grades 1-3 will take the CRCT test. Third grade students must pass the reading portion of the CRCT in order to be promoted to the fourth grade. Third grade students will also take a nationally normed achievement test. Additionally third grade students will be assessed in writing development with a state designed writing assessment.
NO CHILD LEFT BEHIND ACT Under the No Child Left Behind Act, all parents have the right to: - request and receive information on the professional qualifications of their children’s classroom teachers and paraprofessionals - receive information on the level of achievement of their child on each of the state assessments required (GKAP, Norm-referenced test, CRCT). - see instructional materials used to teach their child. In compliance with the requirements of the No Child Left Behind statute the Clinch County School District informs parents that you may request information about the professional qualifications of your student’s teacher(s). The following information may be requested: · whether the teacher has met the Georgia Professional Standards Commission requirements for certification for the grade level and subject areas in which the teacher provides instruction; · whether the teacher is teaching under an emergency or other provisional status through which Georgia qualifications or certification criteria have been waived; · the college major and any graduate certification or degree held by the teacher; · whether the student is provided services by paraprofessionals, and if so, their qualifications. If you wish to request information about your child’s teacher or paraprofessional qualifications, please contact Ms. Mikell at 487-5385.
Parent Involvement Policy
Copies of the Title I Parent Involvement Policy are housed in the Media Center
Grievance Procedures The procedures for filing complaints and grievances may be found on the school system website www.clinchounty.com. Click on the Policy Handbook, Policies (at the top of the page), Personnel, and Code GAE, Complaints and Grievances.
Clinch County Primary School 575 Woodlake Drive Homerville, Georgia 31634
Nan C. Mikell Charlye Morehead Principal Assistant Principal
August 7, 2009
Dear Parents/Guardians:
We are excited about the beginning of a new school year, and we are looking forward to working with you and your child to provide a sound educational experience this school year. We believe communication between home and school to be of the utmost importance to the success of each student, and we hope to stay in close contact with you throughout the school year.
In an effort to communicate more clearly, teachers have agreed to send papers or any other school information home on a weekly basis. Please check your student’s book bag daily for papers that need to be signed, homework assignments, or other school information.
This week your student will be given an Agenda book that includes a student handbook and an assignment organizer for each week of the school year. This book is an excellent tool for home/school communication as it provides space on each day for parent or teacher comments. Please familiarize yourself and your students with the student handbook that includes our discipline policy and the disciplinary action for each infraction. Also, please familiarize yourself with the attendance/tardy policy.
In the space below, please sign acknowledgement of the receipt of the discipline policy and the attendance/tardy policy and return this page promptly to your child’s homeroom teacher.
Again, we look forward to working with you and your student. We are going to have an excellent school year!
Sincerely
Nan Mikell, Principal
We acknowledge that we have received a student handbook that included a copy of the discipline policy and the attendance policy for Clinch County Primary School.
____________________________________ Student
____________________________________ Parent or Guardian
____________________________________ Date
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